Image Orders and Use

The Linnean Society provides a digital photography service for material in the Collections that is not on Linnean Online. Image requests can be made by submitting a completed Image Request Form to images@linnean.org. You will then be advised on the total cost of your order and how to pay. Once payment is received, most orders should be completed within two weeks.
Please do not attempt to pay before your order is accepted and the total cost is confirmed.

Images will be sent via WeTransfer or email.

Current Fellows, Associates, and Student Associates of the Linnean Society will receive a 25% discount on the listed fees. All prices include 20% VAT.

• Standard quality images (Sent as PDF file. Suitable for research but not reproduction.)
  • £6.00 for the first page of each item & 36p for each additional image within that item

• High quality images (Sent as JPEG or TIFF files. Suitable for reproduction.)
  • £12.00/image

• Existing digital files: The Linnean Society holds some images on file. If the image you requested is held on file, you will be notified upon application. There is a £5.00 administrative fee per image – this includes retrieving master copies from our digital preservation repository.

Physical Condition: Some requests may be refused due to the condition of the material requested – the preservation of the Collections is our top priority.

Research: The Society will not undertake image research on your behalf. For information on how to search our collections, please see Tips to Search our Collections or contact library@linnean.org. If you require the Society to carry out research, we do offer a paid research service.

Copyright:

Items in the public domain (out of copyright*):

• These items can be requested for any use under UK copyright law.
• Please use these items in accordance with the Europeana Foundation guidelines.

Items in copyright*:

• Where copyright belongs to the Linnean Society, items may be reproduced for non-commercial purposes using a CC BY-NC licence.
• For commercial use, please contact images@linnean.org.
• Where copyright belongs to persons other than the Linnean Society, use is restricted to non-commercial research or private study, and the Society cannot provide images for any other purposes. Copies will be provided using ‘fair dealing’ principles.
• The Linnean Society will not seek copyright on your behalf.

*If you are unsure of the copyright status of the image(s) you would like to request, please email images@linnean.org. The Society cannot advise on whether use would result in copyright infringement – this is your responsibility.

If you would like to reproduce a copy of items or images in which copyright is held by the Linnean Society for any commercial purposes, you will need to submit a completed Image Use Permission Form to images@linnean.org. Please do not submit the form until you know the full details of the work in which the image will be published or used. If you also require a copy of the image(s), please see Image Order fees above.

The Society does not grant rights licences for material in the Society’s Collections in which the copyright of the material is not owned by the Society.

Once your completed form is submitted, your request will be reviewed.

• Incomplete forms will be returned, and permission will not be granted until more detail can be provided.
• If payment is required, permission will not be granted until payment is received.
• If permission is granted, you will receive confirmation in writing (usually by email).

Acknowledgement: Full acknowledgement should be made, if possible, for each image used, citing both the image reference (if available) and “Copyright of the Linnean Society of London”.

Permission fee: There is a permission fee for some categories of commercial use. However, permission for image use for publications with low print runs (under 1,000), academic journals, freely accessible non-commercial websites, free-admission exhibitions, and some other categories will not be charged a fee. A full fee schedule is available here. Current Fellows, Associates, and Student Associates of the Linnean Society will receive a 25% discount on the listed fees, when applicable.

You can pay for Image Requests or Licence Fees securely via our website or by requesting an invoice.

If you would like to pay online, please wait until your order is accepted and the total cost is confirmed. Use this link to pay online: Reprographics Payment.

If you would like to take your own pictures of Collections material while visiting the library, you will need to notify Collections Staff so they can assess the condition of the material and provide handling advice.

Please be aware that much of the material in the Collections is protected by copyright and the copying of such material is an infringement of copyright unless permission has been obtained from the copyright owner or an exception applies.

For material in copyright:

• A copy of part of a work of any kind may be made for the purposes of private study, non-commercial research, or illustration for instruction (including theses and dissertations).
• Only one copy of part of a work may be made.
• No copies may be made from your copy.
• The copy must acknowledge the work and its author.

For material in the public domain (out of copyright):

• No copying restrictions apply, but Collections Staff may decide the material is too fragile to photograph.